I. 基本的考え方 

在ハンガリー商工会議所(以下、MJVE)は、業務上使用し、保有する個人情報の取扱いについて、個人情報保護に関する法令及びその他の規範を遵守するために、以下のとおり個人情報保護方針を定め、これを実行し、維持することによって個人情報の適正な管理を行っています。 なお、EU一般データ保護規則(GDPR)が適用される場合につきましては、MJVEのプライバシーポリシー(英語:Data Privacy Statement)をご覧ください。 

II. 個人情報の取得について 

個人情報を収集する際には、お客様に対し利用目的を明確にし、その達成に必要な範囲において、適法かつ公正な手段によって行います。 

III. 利用目的 

個人情報を利用する際は、法に定める場合を除き、利用目的を明示するとともに、その利用目的の達成に必要な範囲内において利用します。 

1. MJVEの総会、理事会等の事務管理(名簿の作成、機関誌の配布、メールマガジンの配信、各種イベント・セミナーの案内、資料提供 等) 

2. MJVEが主催・共催・後援・協賛するイベント・交流会・講演会・セミナー等の事務管理 

3. MJVEのウェブサイトの運営管理 

4. MJVEのサービス、コンサルティング業務、イベント運営などの実施のため 

5. MJVEのサービス・イベント・セミナー等に対するアンケート実施のため 

6. その他、個人情報を取得する際に明示した利用目的の達成のため 

IV. 個人情報の第三者への提供 

MJVEでは、法令に基づく開示請求があった場合、不正アクセス、脅迫等の違法行為があった場合その他特別な理由を除き、収集した情報をIII. の利用目的以外の目的のために自ら利用し、または第三者に提供いたしません。ただし、統計的に処理された当該サイトのアクセス情報、利用者属性等の情報については公表することがあります。 

V. 安全確保の措置 

MJVEは、収集した情報の漏えい、滅失又はき損の防止その他収集した情報の適切な管理のため、不正アクセス対策、コンピュータウイルス対策など適切な情報セキュリティ対策その他安全管理に関する適切な措置を講じます。 

VI. 個人情報の委託について 

利用目的の達成に必要な範囲内で、個人情報の取扱いを委託することがあります。このような場合は、個人情報の適切な管理能力を有することを条件とし、個人情報の取扱いに関する定めを締結します。 

VIII. 個人情報の照会・訂正・削除について 

MJVEは、本人が自己の個人データについて、照会・訂正・削除等を請求する権利を有していることを確認し、これらの要求がある場合には、誠実に対応します。 

IX. 継続的改善 

MJVEは、個人情報の取扱いの定めを必要に応じて見直し、継続的に改善を図ってまいります。 

最終更新日:2023年12月20日 

(英語:Data Privacy Statement)

Data Privacy Statement 

I. Data Controller 

The controller in the sense of the General Data Protection Regulation and other national data protection laws of the Member States as well as other provisions pertaining to data privacy and protection laws is: 

Magyarországi Japán Vállalkozók Egyesülete 

 (Association of Japanese Enterprises in Hungary) 
 

1025 Budapest, Csévi utca 7/b 
 

E-mail: info@shokokai.hu 
Website: www.shokokai.hu 
 
 

II. Name and Address of the Data Protection Officer 

Magyarországi Japán Vállalkozók Egyesülete   

(Association of Japanese Enterprises in Hungary)  

1025 Budapest, Csévi utca 7/b 
 

III. Information on Data Processing 

Scope of Processing of Personal Data 

In principle, we collect and use personal data of our users only to the extent it is required to provide a functioning website as well as for our content and services. The processing of personal data of our users is carried out regularly only after consent is given by our users. An exception applies in cases in which a previous obtaining of a consent is not possible for actual reasons and where the processing of data is permitted on the basis of statutory provisions. 
 

Legal Basis for the Processing of Personal Data 

To the extent that we obtain consent from the data subject for the processing of personal data, Section 6 Subsection 1 lit. a EU General Data Protection Regulation (GDPR) serves as legal basis for the processing of personal data. For the processing of personal data required to execute a contract whose contractual party is the data subject, Section 6 Subsection 1 lit. b GDPR serves as legal basis. This also applies to processing that is required for the execution of pre-contractually measures. If such processing is required to maintain a legitimate interest of our company or a third party, and if the interests, basic rights and fundamental freedoms of the data subject do not outweigh the former interest, Section 6 Subsection 1 lit. f GDPR serves as legal basis for such processing. 

Data Deletion and Duration of Storage 

Personal data of the data subject will be deleted or blocked as soon as the purpose for storing such data no longer applies. Storage beyond such a period can be effected if such storage is prescribed by the European or national legislative body in provisions pertaining to European Union law or other provisions the data subject is subject to. Blocking or deletion of data is also effected if a storage period expires that is prescribed by the cited standards, unless there is a requirement for further storage of such data to enter into a contract or to execute a contract. 

IV. Provisioning of Website and Creation of Logfiles 

1. Description and Scope of Data Processing 

Our system may collect data and information in an automated fashion from the computer system of the accessing computer anytime when accessed. 

In such case, the following data is collected in the process: 

  • Information regarding the browser type and the version used 
  • The operating system of the user 
  • The internet service provider of the user 
  • The IP address of the user 
  • Date and time of access 
  • Websites that are accessed by the system of the user via our website 

2. Legal Basis for the Processing of Data 

Legal basis for the temporary storage of data and the logfiles is Section 6 Subsection 1 lit. f GDPR. 

3. Purpose of Data Processing 

The temporary storage of the IP address by the system is necessary to facilitate delivery of the website to the computer of the user. To do so, the IP address of the user must remain stored for the duration of the session. 

Storing of logfiles is effected to ensure the functionality of the website. In addition, such data helps us to optimise the website and to ensure the security of our information technology systems. An analysis of such data for marketing purposes will not be carried out in this context. 

4. Duration of Storage 

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. In the event of collection of data for the provisioning of the website this is the case whenever the respective session ends. 

In the event of storing of data in logfiles this is after seven days the case at the latest. Storage to exceed such a period is possible. In such a case, the IP addresses of the users are deleted or redacted so that an allocation of the accessing client is no longer possible. 

5. Option for Objection and Removal 

Collection of data for the provisioning of the website and storing of data in logfiles is required for the operation of the website. Consequently, the user has no possibility to object. 

V. Use of Cookies 

a) Description and Scope of Data Processing 

We use cookies to identify logged in users and store session variables. Some elements of our web page require that the accessing browser can also be identified when the user moves from one page to the next. 

To do so, the following files are stored and transmitted in the cookies: 

(1) _mw-wp-form-token = standard cookie variable used by track user information. 

(2) wordpress_*** = standard cookie variable used for user identification. 

Maximum cookie lifetime: until browser is closed 

b) Legal Basis for the Processing of Data 

Legal basis for the processing of personal data while using technically required cookies is Section 6 Subsection 1 lit. f GDPR. 

Legal basis for the processing of personal data while using cookies for analytical purposes is Section 6 Subsection 1 lit. a GDPR if the respective consent of the user is on hand. 

c) Purpose of Data Processing 

The purpose of using technically required cookies is the tracking of logged in users. Some functions or our web page cannot be provided without the use of cookies. For such it is necessary that the browser is also recognized when the user moves from one page to the next. 

We need cookies for the following applications: 

(1) _mw-wp-form-token = standard cookie variable used by track user information. 

(2) wordpress_*** = standard cookie variable used for user identification. 

Maximum cookie lifetime: until browser is closed 

d) Duration of Storage, Option for Objection and Removal 

Cookies are stored on the computer of the user and transmitted from such to our website. This is why you as the user have full control of the use of cookies. By changing your browser’s settings, you may disable or limit the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done in an automated fashion. If cookies are disabled for our website, it is possible that not all functions of the website may be used to the full extent. 

VI. Web Update Newsletter 

1. Description and Scope of Data Processing 

On our website, there is the option to subscribe to the free Web Update Newsletter. During the registration for the newsletter, data is transmitted to the service provider commissioned by us for e-mail marketing software. 

The following data is collected: 

  • E-mail address  

Furthermore, the following data is collected upon registration: 

  • Type of newsletter 
  • Date and time of registration 

For the processing of data, in line with the registration process, we obtain your consent and refer to this data privacy statement. In connection with the processing of data for the sending of newsletters, with the exception of the provider of email marketing software, data is not forwarded to third parties. Such data is only used for the newsletter to be sent to you. 

2. Legal Basis for the Processing of Data 

Legal basis for the processing of data after registration for the newsletter by the user is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand. 

To the extent this pertains to the sending of a newsletter in line with membership to registered data of our database, legal basis is Section 6 Subsection 1 lit. b GDPR. 

3. Purpose of Data Processing 

Collection of the e-mail address of the user is done to deliver the newsletter. 

4. Duration of Storage 

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. The e-mail address of the user is therefore stored for as long as the newsletter subscription is active. 

5. Newsletter Tracking 

To optimise our newsletter offer, we use personalized newsletter tracking. In this context, besides the e-mail address, we also collect activities connected to the newsletters (click behavior). 

6. Option for Objection and Removal 

A newsletter subscription may be cancelled by the respective user at any time. A special link is provided in every newsletter for this purpose. Alternatively, you may also send an e-mail to info@shokokai.hu. 

VII. Member Newsletter 

1. Description and Scope of Data Processing 

Aside from Web Update Newsletter, our members will be subscribed to Member Newsletter. During the registration for the newsletter, data is transmitted to the service provider commissioned by us for e-mail marketing software. 

The following data is collected: 

  • First and last name 
  • Company name 
  • E-mail address 
  • Type of membership 

Furthermore, the following data is collected: 

  • Date and time of mailing 

For the processing of data, in line with the sending process, we obtain your consent and refer to this data privacy statement. The personal data is not forwarded to third parties. 

2. Legal Basis for the Processing of Data 

Legal basis for the processing of data is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand. 

3. Purpose of Data Processing 

Collection of the information is done to be able to contact the company in case of any questions and for proving that the sender is a member of the AHK Japan. 

4. Duration of Storage 

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. At the latest data is therefore stored for as long as the member news is published on our website. 

5. Option for Objection and Removal 

As user, you have at any time the option to cancel the publishing. Your stored personal data can be amended at any time. To amend or delete your data, please modify at https://shokokai.hu/members-only/profile/edit-profile.

VIII. Registration (Application for Membership, Event Registration) 

1. Description and Scope of Data Processing 

On our website we give our users the option to register while providing personal data. In the process, data is transmitted to us and stored. Forwarding of such data to third parties is not effected. 

  • First name and last name (Japanese and English) 
  • Company name, logo (Japanese and English) 
  • Company description 
  • Company website 
  • E-mail 
  • Contact information 

At the time of registration, also the following data is stored: 

  • Date and time of registration 

In line with the registration process, consent is obtained from the user for processing of such data. 

2. Legal Basis for the Processing of Data 

Legal basis for the processing of data is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand. If the registration serves the execution of a contract whose contractual party is the user, or the execution of pre-contractual measures, the additional legal basis for the processing of data is Section 6 Subsection 1 lit. b GDPR. 

3. Purpose of Data Processing 

A registration of the user is required for the execution of a contract with the user, or for the execution of pre-contractual measures. Your registration may be an application for membership or an event registration. 

4. Duration of Storage 

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. 

This is the case for data collected during the registration process for the execution of a contract or for the execution of pre-contractual measures if such data is no longer required for the execution of the contract. Even after having entered into a contract, the requirement to store personal data of the contractual partner may remain in existence to fulfil contractual or statutory requirements. 

5. Option for Objection and Removal 

As user, you have at any time the option to cancel the registration. Your stored personal data can be amended at any time. To amend or delete your data, please contact info@shokokai.hu or through the profile edit page. If the data is required for the execution of a contract or the execution of pre-contractual measures, a premature deletion of such data is only possible to the extent that contractual or statutory requirements do not preclude deletion. 

IX. Contact Form and E-Mail Contact 

1. Description and Scope of Data Processing 

On our website, there are contact forms that can be used to contact us electronically. If a user utilizes this option, data entered into the input mask is transmitted to us and stored. 

At the time the message is sent, also the following data is stored: 

  • Name 
  • Email address 
  • Contact information 
  • Date and time of registration 

For the processing of data in line with the sending of the message, we obtain your consent and refer to this data privacy statement. 

As an alternative, you may also contact us via the provided e-mail address. In such a case, the personal data of the user transmitted via e-mail is stored. In this context, such data is not forwarded to third parties. Such data is only used for the processing of the conversation. 

2. Legal Basis for the Processing of Data 

Legal basis for the processing of data is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand. Legal basis for the processing of data transmitted in line with the sending of an e-mail is Section 6 Subsection 1 lit. f GDPR. 

If the purpose of the contact via e-mail is the entering into a contract, the additional legal basis for processing is Section 6 Subsection 1 lit. b GDPR. 

3. Purpose of Data Processing 

The processing of personal data from the input mask only helps us to process the contact that was established and the communication that was sent by you. If contact is established via e-mail, our required legitimate interest is also in the processing of such data. Other personal data processed during the sending process only serve to prevent misuse of the contact form and to ensure the security of our information technology systems. 

4. Duration of Storage 

Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. This is the case for personal data from the input mask of one of the contact forms and for data sent via e-mail if the respective conversation with the user is finished. The conversation is finished if it can be deduced from the circumstances that the respective matter is clarified in a concluding fashion. Other personal data collected during the sending process will be deleted after a period of three months at the latest. 

5. Option for Objection and Removal 

The user has the option to revoke his consent for the processing of personal data. If the user contacts us via e-mail, he may object at any time to the storing of his personal data. In such a case, the conversation cannot be continued. You may send your revocation of consent and objection to storage in writing via e-mail to info@shokokai.hu. All personal data stored in the process of establishing contact will be deleted in such a case. 

X. Forwarding of Personal Data to Third Parties 

Website Operators 

In line with processing, personal data is forwarded to the agency commissioned to run the website as well as to the technical service provider. Such is regulated via a corresponding agreement with the service provider. 

Third-party content 

If you have given your consent to the display of third-party content in the consent management, we will integrate content from other websites and providers on our website, each of which is responsible for the data processing thereby taking place in accordance with Art. 4 No. 7 DSGVO. Your end device establishes a direct connection to the server of the respective provider, whereby the provider at least collects and processes your IP address to establish the connection and play out the content. Insofar as this is a process requiring permission under data protection law, the legal basis is your consent to the display of the content. We have no knowledge of whether and, if so, to what extent further processing takes place. The providers may, for example, monitor your behaviour and also create usage profiles, possibly also outside the EEA. You can decide at any time not to display third-party content in the future ("revocation") by setting the corresponding setting in the consent management. 

The possibly integrated content providers are: YouTube 

YouTube Videos 

In some instances, we have embedded YouTube videos on our website that are stored on the servers of the provider YouTube and that are playable by our website via such embedding. Embedding of the videos is carried out with the activated option for advanced data privacy settings. If you play these videos, YouTube cookies and DoubleClick cookies are stored on your computer, and data is potentially transmitted to Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, as the operator of YouTube. 

When playing videos stored by YouTube, according to current information, at the very minimum the following data is transmitted to Google Inc. as operator of YouTube and operator of the DoubleClick network: 

  • IP address and cookie ID 
  • The specific address of our accessed page 
  • System date and time of access 
  • Your browser ID 

Transmission of such data is carried out independent of whether you have a Google user account via which you are logged in or you do not have a user account. If you are logged in, such data is potentially directly allocated to your account by Google. If you do not want such allocation to your profile, you have to log out prior to activating the playback button for the video. 

YouTube or Google Inc. store such data as usage profiles and, if applicable, use such for purposes of marketing, market research and/or for the demand-driven design of their websites. Such an analysis is carried out in particular (also for users who are not logged in) to provide demand-driven advertising and to inform other users about your activities on our website. You have the right to object to the creation of such usage profiles; to exercise your right, you will have to contact Google as the operator of YouTube. 

XI. Rights of the Data Subject 

As a subject of the processing of personal data, you have the following rights arising from Articles 7 and 15 to 22 of the GDPR. You are entitled to: 

  • According to Art. 7 DSGVO: a right to revoke the processing, provided that it is based on your consent according to Art. 6. para. 1a). Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected. Please also note that we may have to retain certain data for different periods of time in order to comply with legal requirements, e.g. for accounting obligations. 
  • According to Art. 15 DSGVO: a right to information about the processed data and to a copy, 
  • According to Art. 16 DSGVO, a right of rectification if we process incorrect data about you, 
  • According to Art. 17 DSGVO, a right to erasure, unless exceptions still apply as to why we are still storing the data, for example, retention obligations or limitation periods, 
  • According to Art. 18 DSGVO, a right to restriction of processing, 
  • According to Art. 19 DSGVO, the right to be informed about correction, deletion or restriction of processing of your personal data. We will inform you as a data subject if you request it. 
  • According to Art. 20 DSGVO, a right to data portability, 
  • according to Art. 21 DSGVO, a right to object to processing in the public or legitimate interest, unless exceptions apply why we need to continue processing the data, for example due to legal requirements and obligations. 

You may contact the supervisory authority pursuant to Art. 77 DSGVO if you find that we are not processing your data properly. 

XII. Name and Address of the Data Protection Officer 

Magyarországi Japán Vállalkozók Egyesülete 
(Association of Japanese Enterprises in Hungary)  
1025 Budapest, Csévi utca 7/b